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Why Data Backup Is So Important and How You Can Protect Your Information

Data loss is common among PC, laptop, and cell phone users. Hard drive failures, accidental deletions, computer viruses, malware, and data thefts are leading causes of data loss. Research shows that 6% of PC users suffer from data loss every year and 30% of organizations lose data due to server outages. Not only this but 70 million cell phones are lost each year.

The lost data can be work-related due to system failure or from an accidental deletion of family pictures from your last vacation. We all need to identify methods of protecting our data and information irrespective of how and where its stored.

The Importance of Data Backup

Data backup is a copy of data and information stored on your devices, such as a laptop, cell phone, tablet and PC. In the event of data loss, you can make the most of this “copy” to retrieve critical data and information.

Common causes of data loss are:

Data Backup Can Help in Data Loss Prevention

Research shows that 30% of people have never backed up their data. It may look like a small number. However, if you consider the data loss statistics discussed above, you understand why much of the world celebrates “World Backup Day” every year.

Data backup can prevent both business and personal losses. By backing up your data, you’re always ahead of accidental deletions, human errors, hard drive issues, malware, and cybersecurity threats.

Data Backup Can Come in Handy During Audits and Tax Reporting

If you’re experiencing data loss right before the tax reporting and auditing exercise, data backup can help. It’s vital for organizations to save accounting and finance-related data for tax and audit purposes.

Data Backup Checklist for Individuals and Organizations

As a rule of thumb, you should back up all data that cannot be retrieved once lost. This should include:

  • Contact details

  • Images

  • Videos

  • Address books

  • Documents

  • Emails

  • Audio files

  • Financial data

  • Spreadsheets

Here are additional checkpoints for organizations:

  • Customer details

  • Operating system (OS) details

  • Employee details

  • Configuration files

Organizations don’t need to back up system folders and programs. These files need to be reinstalled if they’re accidentally removed from the system.

Data Backup Options You Should Explore

Make the most of these four data backup solutions to prevent data loss:

Removable Storage

Removable storage is the most convenient data backup storage option. Most removable storage devices are small and easy to carry. Examples of removable storage devices include pen drives, flash drives, jump drives, and thumb drives. Removable storage devices are limited, with storage capacities between 128 MB and 256 GB. They are also not protected by additional security layers.

Cloud Storage

Cloud storage is one of the most popular storage options in today’s tech-savvy world. Many organizations are leveraging cloud storage to save their business-critical data and information. Since all the data and information are safely stored on the cloud, the risk of data theft is almost negligible.

Other benefits of cloud storage include large storage capacities, affordable storage options, data encryption, and ease of use. Some of the most popular cloud storage platforms include DropBox, Google Drive, and iCloud.

However, if you’re using cloud storage, ensure you have a reliable internet connection. Your internet connection can make or break your data backup session. Nevertheless, we’ve got you covered: you can bid goodbye to internet issues with data internet at home and on the go thanks to gotW3.

External Hard Drives

External hard drives are also removable storage devices. You can connect them to your devices through cables or a wireless connection. Examples of external hard drives include solid-state drives (SSDs). Unlike removable storage devices, external hard drives come with higher storage capacities. They can easily store files between 128 GB to 1 TB.

Third-Party Services

If you have massive volumes of data that you want to protect, we recommend exploring third-party data backup services. They have access to reliable data backup platforms, robust equipment, and hybrid backup options.

Factors to Consider When Selecting a Data Backup Solution

Here’s a list of things you need to check when you are searching for a suitable data backup:

  • Is the solution easy to set up and use?

  • Is the solution affordable?

  • How much storage capacity do you need?

  • How quickly can the solution back up data?

  • How often do the backups need to run?

  • Does it require a reliable internet connection?

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